Fakturastatus Arbetsflöde: Draft to Paid (Without Guesswork)

An invoice status describes the current state of a billing document. Clear statuses help a business see which invoices still need review, which have been sent and which balances remain outstanding. A status is a recordkeeping label; it does not itself send an invoice or prove payment.

Common invoice statuses

Draft

Prepared but not yet issued to the Kunden. Review details before changing it to sent.

Sent

A billing platform may use this label after its send action. This generator does not email invoices or independently record delivery, so keep your own note of when and how it was sent.

Unpaid

The invoice has an outstanding balance and no payment is recorded against it in the current workflow.

Viewed

Use only if the delivery or accounting platform actually reports a view. This generator does not track whether a recipient opened an invoice.

Partially paid

Some payment has been confirmed, but a balance remains. Record the amount received and the remaining amount.

Paid

The amount due has been received and matched to the invoice. Confirm payment using your normal records.

Overdue

The agreed förfallodatum has passed and some balance remains unpaid. Verify terms and payments before sending a reminder.

Cancelled

The invoice will no longer be collected as issued. Retain the record and explain any replacement or correction in your own process.

How status connects to payment records

When money arrives, match it to the fakturanummer, amount and payment date. For a partial payment, preserve the outstanding balance rather than marking the full invoice paid. A kvittogenerator can record a payment received; a receipt confirms payment, while an invoice requests it.

What if the status is overdue?

Check the written terms, förfallodatum, outstanding balance and payment records first. Then confirm that the invoice reached the right contact and follow up courteously. If you are considering a late fee, review the agreement and applicable requirements; the late-fee calculator only kostnadsförslags arithmetic from your inputs.

Use the fakturagenerator to prepare a bill and the faktura-till-kvitto-flöde to connect billing with payment confirmation.

Problems this guide helps you solve

• Choosing the right document for the current stage of the deal (proposal, bill or payment record).
• Avoiding vague descriptions, missing dates or unclear payment instructions that delay settlement.
• Keeping numbers, statuses and follow-ups aligned with what actually happened—not assumptions.

Decision checklist

1. Confirm the agreement stage: proposal, accepted work, billing or payment received.
2. Verify parties, currency, references (PO/project) and unique document numbers.
3. Make the amount due and the next Kunden action obvious.
4. Save a copy and record how the document was delivered or how payment was matched.

Common mistakes

• Sending a proposal labelled as an invoice before billing is appropriate.
• Reusing document numbers or leaving critical dates blank.
• Marking something paid before funds are confirmed in your records.
• Omitting payment instructions or using a förfallodatum that conflicts with written terms.

Next steps

Draft or adjust the document in the free fakturagenerator, then review related guides linked on this page. Requirements can vary by jurisdiction—confirm what applies to your situation.