What is a purchase order?
A purchase order records a buyer’s order to a vendor or supplier.
When to use it
Use the buyer as the ordering party and the supplier as the vendor; include delivery timing and ship-to details.
Workflow: A purchase order is prepared by the buyer; an invoice is issued by the supplier. The conversion action swaps the buyer and supplier roles to make an invoice draft—check the parties, delivered items and agreed amounts before use.
Key fields
- PO Number: and the date fields appropriate to this document.
- Business and counterparty details, with country and currency settings where relevant.
- Document-specific rows and optional notes, references or terms.
- Status choices: Draft, Issued, Accepted, Fulfilled, Cancelled.
How to create one
- Review the editable example and enter the parties, reference and dates.
- Add or adjust the document rows; confirm quantities, amounts and country settings when relevant.
- Review the document-specific preview, then download the PDF or use Print.
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Related tools and guides
General information only, not legal, tax or accounting advice. Check current requirements for your location and circumstances.